Every transaction entered into Balance must be connected to a fund. Funds are created in Balance during the implementation process (using the Data Load Template), but additional funds will likely need to be added as new gifts are received.

Adding a New Fund

1. To add a new fund, go to Funds in your database and hit the blue 'Create new fund' button near the top right corner of the page.

   

    
   Please Note: If you have the Expendable Funds add-on, you'll see a 'Select fund type' dropdown where you can choose to create either an Expendable or Non-Expendable fund. Hit Continue once you've made a selection.
2. Populate the Fund information page, including GLID, Fund Name, etc. Please ensure that you complete all required fields which are marked with an asterisk.
3. You'll need to choose an Investment Pool when adding a non-expendable fund.
   Please Note: DUE TO/DUE FROM funds do not participate in the investment pool. Check out this article for all the details! Overview: Using Due To/Due From
4. Select Spending rules and Fee rules for your new fund. See instructions for setting up new Spending rules and Fee rules: How Do I Set Up a Spending Rule?
5. Choose a Net Asset Classification based on the donor-imposed restriction (if applicable).
   Please Note: If you are adding an Expendable Fund, the Net Asset Classification will be automatically populated with your organization's Expendable net asset type.
6. Enter fund use restrictions and any notes you would like pulled into donor reporting into the Business Office Notes, Purpose Description, and Advancement Notes fields shown below.

   

    
7. Click 'Create Fund' at the top or bottom of the page once you've populated all relevant fields.

Adding Multiple Funds at Once

Need to add a bunch of new funds? See Adding/Changing Funds in Bulk for instructions on adding multiple funds in one swoop with an import! 

Fund Profile Field Definitions

See the Fund Profile definitions below for guidance on definitions for each category listed. Optional categories can be helpful for report grouping and filtering purposes. To learn how to make additions to these tables, please see the How Do I Add Fund Categories (Populate Fund Profile Drop Downs)? article.